What is the best way to archive emails in Outlook?

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What is the best way to archive emails in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

What can I use instead of PST file?

pst files aren’t meant to be a long-term, continuous-use method of storing messages in an enterprise environment. This article also suggests three alternatives to . pst files: Use Office 365 Exchange Online, Microsoft Exchange Server 2013, or Microsoft Exchange Server 2010 Personal Archive mailboxes.

Does Outlook have an archive option?

In Outlook, open the File menu tab, then click on the Cleanup Tools button. Click on Archive… in the drop-down menu. In the Archive dialogue box, choose the settings you want: – Select the Archive this folder and all subfolders button so as to choose the folders you want to archive.

How do I save Outlook emails without PST?

How to Archive Emails Without PST file in Outlook

  1. Open Outlook and click on the File menu.
  2. Select the Open & Export and choose the Import/Export option from the menu.
  3. Now, select Export to a File as the option and click on the Next button.
  4. In the next step, select Comma Separated Value and click on the Next button.

How long do emails stay in archive Outlook?

The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older than option. Archive or delete old items You must choose this option if you want AutoArchive to delete some or all items when they expire.

What are some tools for keeping emails organized?

7 Effective Digital Tools to Manage Your Email Inbox

  • Shift.
  • MailDrop.
  • Google Inbox.
  • Unroll.me.
  • The Email Game.
  • InMoat.
  • FollowUpThen.

How do I manage lots of emails?

Because having a system in place can help you conquer even the most unruly inbox.

  1. Only Keep Emails Requiring Immediate Action in Your Inbox.
  2. Create a “Waiting Folder” for Action-Pending Emails.
  3. Make Subfolders or Labels Your New BFF.
  4. Set Inbox Rules or Filters.
  5. Use Your Calendar to Track Emails That Require Follow-up.

How do I move thousands of emails in Outlook?

To move multiple emails in Outlook: For Mac press Command (⌘) + A to select all of the emails in the folder….For PC or Mac

  1. Highlight the first message you want to select in the list.
  2. Press and hold down the Shift key.
  3. Highlight the last message in the list of emails.
  4. Release the Shift key.

How to archive items in outlook?

Archive items in Outlook. Select one or more messages in your Inbox or other folder to archive. In the Delete group, select Archive. You can also use the Backspacekey to immediately archive one or more selected messages. Note: For Microsoft 365, Exchange, Exchange Online, and Outlook.com accounts, your Archive folder already exists,

Can I change the Archive folder location in outlook?

If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. For POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts.

How to recover deleted emails from archive mailboxes in Microsoft 365?

Users can also move or copy messages between their primary mailbox and their archive mailbox. They can also recover deleted items from the Recoverable Items folder in their archive mailbox by using the Recover Deleted Items tool. The auto-expanding archiving feature in Microsoft 365 provides additional storage in archive mailboxes.

How do I archive messages in outlook for Android?

By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. Items are still available on your phone or other devices through the Archive folder Select one or more messages in your Inbox or other folder to archive. In the Delete group, select Archive.