What is facsimile cover sheet?
A fax cover sheet is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents.
When faxing PHI The cover sheet must contain?
The fax cover sheet must include the following elements: 1. Date of fax transmission; 2. Name of requestor and facility/organization; 3. Sender’s name; 4.
What should a fax cover sheet say?
Here’s a comprehensive list of everything you should include on a proper fax cover sheet:
- Date/Time.
- Sender’s company info — company name, address, phone number, and fax number.
- Sender’s contact information — name, email address, and direct phone number.
- Recipient’s name and fax number.
- Number of pages.
How do you write a facsimile?
The word “FAX” 4. The following headings should be included: •TO (recipient of fax) •FAX (recipient’s fax number) •PHONE (recipient’s phone number) •FROM (sender’s name) •DATE (date of transmission) •RE (Reason/Topic of message) •PAGES (total number of pages transmitted) •CC (courtesy copy) Page 2 Page | 2 5.
Is faxing patient information a HIPAA violation?
Answer: Yes. The Privacy Rule allows covered health care providers to share protected health information for treatment purposes without patient authorization, as long as they use reasonable safeguards when doing so. These treatment communications may occur orally or in writing, by phone, fax, e-mail, or otherwise.
Do faxes need a cover sheet?
You need a faxing cover letter when sending any professional documents through a fax machine. For example, if a company asks you to fax a signed copy of your contract, you can include a fax cover page letting them know what you are sending and why.
How do I make a fax cover sheet?
Tip: If you’re already in Word for the web, get to the fax templates by going to File > New, and then below the template images click More on Office.com. You’ll be on the Templates for Word page. In the list of categories, click Fax Covers. To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.
How do I send a confidential fax?
How to Send
- From the [FAX Transmission Popup] screen, select [Fax Mode Setting Details…]. The [Fax Mode Details] screen opens.
- Specify the recipient’s Confidential User Box. [SUB Address]: Enter the Confidential User Box number of the recipient.
- Click [OK].
Why is it important to send a cover sheet with a fax?
If the recipient’s documents are received by a traditional fax machine, a cover sheet keeps PHI protected from view when that fax lands in the document tray.
Do faxes need to be HIPAA-compliant?
When sending and receiving patient information, HIPAA guidelines must be followed not only to avoid a fine, but to ensure patient privacy. While faxing is technically HIPAA-compliant, it’s not an efficient or convenient way to share patient information.
What is the HIPAA policy on facsimile transmissions?
HIPAA allows doctors and hospitals to fax a patient’s medical information. HIPAA requires doctors have appropriate security safeguards in place when faxing. HIPAA Privacy Rules do not prohibit a “covered entity” from faxing protected health information to doctors.